Getting pulled for a DOT/MC audit is serious stuff. You are required to prove that you abide by all the DOT & FMCSA (Federal Motor Carrier Safety Administration) rules and regulations. If you are not following or cannot provide the documentation, you can be fined or your operating authority shut down. Average fines are $100 a day for each item in non-compliance, with a maximum fine of $10,000 PER rule or regulation.
Conditional / Unsatisfactory Rating Upgrade
If you have been shutdown or put in a conditional or unsatisfactory rating, WE CAN HELP! We are here to help educate, set up correct company procedures to prevent further violations, and represent you for the audit to get you back to active status and satisfactory operating authority.
If you are not sure if your files are DOT compliant and audit ready, you can hire us to come out and perform a mock audit. We will go through your files and let you know where you stand. We can also point out other areas that may be insufficient and the potential pitfalls you are not aware of so that you can correct them to be audit ready.
Need to get DOT and MC numbers? Not sure where to begin? For $299 we can assist you through the process of applying for your authority, keep you posted through the protest period and advise when your authority will be activated.
Costs associated with getting a new authority: DOT# (no charge), MC# ($300), BOC-3 ($40), UCR ($65 – goes up or down each year and scales to the number of power units), 2290 ($550 – runs from July 1st through June 30th and is prorated based on the date applied for).
Please call our compliance department and talk with a representative regarding this service or to request a brochure. 208-415-0380
Additional Services Offered
When you sign up with Truck Insurance Office Compliance Services, we can further assist you with IFTA reporting, IRP, Oregon, New Mexico, Kentucky, New York, getting set up on a Drug and Alcohol consortium, driver files, maintenance files, etc. We want to become part of your business team and help you reach your goals. Come find out what it means to work with Truck Insurance Office Compliance Services.
Want to save your marriage? Let us take this off her plate.
Did you know you are required to have 24/7 access to your compliance documents?
Our program will give you 24/7 access to all of your checklist and all the collected documents on your phone or computer.
The goal of compliance services is to build and monitor your compliance files to be audit ready. Our system is designed to constantly monitor each file for missing documentation and expiration dates. With 24/7 access to your files, you can rest assured that you will be ready in the event your DOT number is flagged for an audit.
THAT BIG GREEN BOOK GOT YOU DOWN?
Most of the time owner operators will have their spouse try to take care of all the IFTA and documentation. If you have never done this before, it can be very overwhelming. Not only are there a lot of rules and regulations, it is a huge learning curve to do it properly. Hire our office to take the learning curve out of the equation, it will really help you with the documentation. You know what they say; Happy wife HAPPY LIFE.
Small fleets usually cannot afford to hire a Safety Compliance person with experience until they are running 15 to 20 power units. Most carriers will have their dispatcher or accountant take on these responsibilities. The problem is that the compliance files are not treated as important as payroll or dispatching even though they are very important. It turns into, “I will get that done tomorrow,” then tomorrow turns into next week, then next month. By this time you will have to do a lot of work to get caught back up to where you were. By hiring our office in tandem with your dispatcher or accountant, we can point out all the missing information on new hires, missing inspection reports, upcoming medical and driver license expiration dates, to name a few. We are also available for driver meetings, to include the mechanics and office staff.
Did you know that the DOT & FMCSA rules and regulations are the basic requirements? The high bar is the lawyers that will be hired when you are involved in a bad accident. By operating commercially over the road you are held to a higher standard than the public. The lawyers will subpoena your files and their job is to make you look like the worst company in the eyes of the jury. The basis of their case is to show that you are only interested in profits over public safety. After the insurance claim is settled, depending on the state where the accident happened, they can come back and sue the owners of the company directly for punitive damages.
Almost all companies are worried about public safety when operating. The problem lies in the lack of documentation. To the courts, DOT and FMCSA, if it isn’t documented, it didn’t happen. Like we mentioned previously, our system is constantly monitoring your files, so the documentation is always kept current.